Managing Project Tasks
 
1. The project managers are responsible for reporting on and representing the project. Because the project managers normally have no disciplinary leadership role, it depends on the situation if they can select the right people for their task.

2. The kick-off meeting should be organized to meet in person to build trust between the team members. Almost all team members and leaders interviewed highlighted the  importance of meeting in person at the beginning of the team formation process.

3. The project managers should provide all the necessary information on one platform which is equally accessible to all team members. Local communication tools should be considered, e.g., chat functions.

4. The team roles and tasks should be defined properly.

5. The project leaders should provide a clear communication model and an escalation plan.

6. The project team needs regular and well-prepared meetings. In practice, many teams meet online every second week and in between for separate tasks and information exchange. Especially in digital meetings, there is a need to define the netiquette for the team.

7. To effectively plan and conduct meetings, the managers must consider the different time zones and working habits of cultures. Flexible working times and a home office option must be provided. In the future, the model of hybrid meetings, and meetings with a mixture
of virtual and personal elements are here to stay, and special training can be provided to support the teams in managing these effectively.

8. In virtual settings, it is important to plan more time for communication and exchange. The exchange between team members must be actively promoted.

9. There should be a fixed time for creative tasks and team building even if time zone differences are challenging to the implementation. 

10. For creative tasks, agile project approaches are recommended.